Overview
As we continue to deal with the impact of the COVID-19 pandemic, we will again
require assigned seating for all of our in-person classes to assist in classroom tracing efforts, if needed. This semester, on-campus course instructors on all
WVU campuses will only be required to do one thing
:
- Use assigned seating in each class.
Finalized seating charts for the Morgantown and Potomac State College campuses will
need to be submitted by
January 21, 2022. WVU Tech and Health Sciences campuses will follow their own
established procedures for seating charts.
Once finalized, all seating charts will be submitted to a central location. It is
critical that we have this information centrally available to facilitate classroom tracing should it become necessary.
Every face-to-face class session on the WVU Morgantown main and Potomac State College
campuses, irrespective of enrollment numbers, must follow the procedures outlined
below. WVU Tech and Health Sciences campuses will follow their own established
procedures for seating charts.
Seating Chart Instructions
(Morgantown main and Potomac State College campuses)
1. Accessing and Using the Seating Charts
Instructors can retrieve their seating chart using the following links:These online Qualtrics forms include detailed instructions on how to retrieve and submit the seating charts. Instructors will use the same online Qualtrics form to upload their final seating charts.
Spring semester
deadline is
January 21
, 2021.
Instructors should note that any time a change is made to a seating chart,
an updated seating chart must be submitted, whether that is once during the
semester or multiple times.
2. Explaining the Expectations to Students
On the first day of class, instructors should inform students that they will be
using a seating chart. This should be done in conjunction with explaining the
COVID-19 syllabus statement regarding health and safety measures.
While instructors are not required to maintain and supply attendance rosters this
semester, the seating charts will be used in classroom tracing efforts. Instructors
should stress the importance of adhering to the seating chart with their students
.
NOTE: Recognizing that there might be movement with adjusting schedules, instructors
are not expected to submit their final seating charts until end of the day
January 21.
3. Assigning Seats
Instructors can either assign seats or allow the students to choose their seats.
Either way, instructors should tell students that the assigned seats will be final
after
January 21.
4. Completing the Chart
Starting the first day of class, instructors will need to complete a seating chart
each day until the class seating is finalized. However, instructors do not need
to submit the chart until it is finalized.
NOTE: Instructors should save all of their charts to facilitate classroom tracing
until the final seating chart is set and submitted.
5. Submitting the Chart
Once the final seating chart is complete, instructors must submit it by the
end of the day January 21 using the online Qualtrics form in step
1.
Classrooms with Movable Chairs
In the case of classrooms with movable chairs, instructors should ensure that
the chairs are arranged consistent with how they are depicted on the seating
chart. If the chairs and desks do deviate from what is depicted on the seating
chart, instructors should work with their students so that the depicted order
is restored at the beginning and/or end of class.
Seating Chart Alternatives
Many courses on campus do not utilize traditional classroom environments for face-to-face instruction. This could include lab-based classes in which students are largely moving about in a laboratory setting and/or conducting work outside in a field setting. Instructors who feel that assigned seating and the utilization of a seating chart is not possible in their class should contact Amanda DeBastiani ( akdebastiani@mail.wvu.edu). She will make note of your course, identify a relevant contact in case classroom tracing should be needed, and explore alternatives to assigned seating.Taking Attendance (Optional)
For Spring 2022, instructors are not required to maintain attendance sheets for every class meeting. If instructors decide to continue taking attendance, they are free to choose their own process for doing so.
Two available options include
CBORD Mobile ID attendance software and
iClicker. CBORD is
a free mobile app that utilizes Google Nearby technology services and push notification
to track attendance. iClicker
is an audience response tool that makes it easy to track attendance, increase
participation, facilitate quizzes, and measure performance.
HSC instructors using SOLE may wish to utilize SOLE Polling or SOLE Surveys to
help track attendance. For more information, HSC instructors may contact SOLE
Support at
solesupport@hsc.wvu.edu
or 304-293-2491, o
ption 1.
Instructors who choose to use these
tools
should note that they will only be sufficient for
taking attendance.
Users will need to implement a separate effort to ensure compliance with seating
charts.