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COVID-19 Extension of the Tenure Clock

BOG Faculty Rule 4.5 Modification of Duties for Certain Full-Time Faculty; Extension of the Tenure Clock

Opt Out of COVID-19 Extension of the Tenure Clock Form

Dependent-Care Circumstances

In late March, the Office of the Provost provided an automatic extension of the tenure clock for faculty members whose research productivity may have been impacted by the sudden switch to remote teaching. Since then, faculty members have continued to express the difficulties of balancing the demands of work and providing dependent care while at home.

With the potential for increased COVID-19 cases in our area during the Fall 2020 semester, the Provost's Office is making available an additional extension of the tenure clock for those who may be significantly impacted by providing home care for dependents. Eligible faculty who face such a situation can submit the existing Request for Extension of the Tenure Clock form on the WVU Faculty website.

Professional Circumstances

Extension of the Tenure Clock

BOG Faculty Rule 4.5 allows an extension of the tenure clock in some personal and/or professional circumstances.  In rare professional circumstances, such as the COVID-19 pandemic, tenure-track faculty members will automatically be given an extension of their tenure clock. To streamline this process, we are granting automatic one-year extensions to the tenure clock for all tenure-track faculty members. This extension excludes those faculty members who have already submitted their applications for promotion and tenure.  Eligible tenure-track faculty members are able to opt-out if they do not want to move back their critical year.  Faculty members on a 12-month contract must opt-out of the tenure clock extension by June 30, 2020.  Faculty members on a 9-month contract must opt-out by August 13, 2020

Terms and Conditions of the Tenure Clock Extension

The extension of the tenure clock for professional circumstances can normally be used only once, although in the current climate a faculty member may be granted two extensions of the tenure clock for professional circumstances when one is specific to the COVID-19 pandemic.  The maximum tenure-track period extension for any combination of personal and/or professional circumstances is three (3) years, and this will continue to be enforced.  If a faculty member has already extended their tenure clock twice, the faculty member would still be eligible for the COVID-19 tenure-clock extension.  However, faculty members who have already extended their tenure clock three times are not eligible.  Furthermore, under no circumstances may the critical year be extended beyond the ninth full-time year in a tenure-track status.

A faculty member who exercises the COVID-19 extension of the tenure clock will be reviewed for tenure under the academic standards in effect at the time of review.  An extension of the tenure-track period in no way limits the right of the University to terminate a tenure-track appointment prior to a faculty member’s critical year, should circumstances warrant such action.  Consistent with current processes, a faculty member may choose to revoke an approved extension of the tenure clock and reinstate their original critical year.  Furthermore, a faculty member will still have the option to move their critical year forward in the fourth year of their employment.