Program Review Five-Year Cycle
Every degree program is scheduled for review once every five years.
Program Review Annual Timeline
- March: Notification to dean's offices, academic unit chairs, and program points of contact. Links to self-study form distributed.
- April: Program review workshop held
- September: Program review workshop held
- First week of November: Data dashboards refreshed with most current academic year's data
- February: Completed self-studies due for submission
- March through April: Graduate and Undergraduate Councils complete reviews, submit recommendations to Provost's Office
- April through May: Appeals held
- June: Provost's Office presents final institutional recommendations to Board of Governors for approval
- July: Dean's offices, academic unit chairs, and program points of contact receive results of reviews
Program Review Graduate and Undergraduate Council Procedure
- Every degree program scheduled for review in a particular year must complete a Qualtrics-based self-study form by February 15th of the review academic year.
- Program self-studies are reviewed by the Graduate or Undergraduate Council over the period of March through April.
- One member of the reviewing council is assigned to each program as a primary reviewer with at least an additional second reviewer assigned to every program as well; reviewers may not serve on reviews for programs within their own departments.
- Both reviewers are responsible for reviewing and evaluating the self-study documents. Reviewers may contact the program for additional information or clarification as needed.
- The primary reviewer completes a Qualtrics-based review summary. The secondary reviewer makes any necessary edits to the review summary and the two reviewers propose an initial recommendation concerning the program.
- The primary reviewer presents the review summary to the relevant Council and makes the initial recommendation.
- The relevant Council discusses the summary and initial recommendation. The reviewers answer questions about the program based upon their review self-study report. If Council members are present from the program, they may provide factual information about the program but are expected to refrain from comments that are intended to influence the Council's decision.
- The relevant Council votes on its recommendation to the Office of the Provost concerning the program. If the program has requested designation as a Program of Excellence, a separate vote is held on this request. Council members who are associated with a program under review are expected to abstain from the vote.
- The relevant Council also discusses and comes to agreement on any specific actions required of the program, including the due date and content of any required interim reports, and any general recommendations or suggestions to be conveyed to the program.
- The primary reviewer edits and finalizes the review summary, including the final recommendation of the Council and its follow-up actions and suggestions.
- The Associate Provost for Curriculum and Assessment edits and collates the final review summaries and submits them for action by the Board of Governors at their June meeting.
- Programs receive the summary review with requested follow-up actions and suggestions
upon approval by the Board of Governors.