The faculty member is responsible for preparing a package of materials that will allow the external evaluators to judge the significance and impact of the faculty member’s work in the mission area identified as being externally evaluated. The package should include at a minimum:
- A vita;
- Materials that document the candidate’s achievements in research OR teaching OR service as appropriate for the faculty candidate’s classification;
- A narrative that puts the documented achievements into context; and
- Copies of the university, college and department faculty evaluation guidelines.
Departments, schools and colleges may require additional materials. The materials can be shared with evaluators in hard copy or in electronic form that is emailed, sent on a USB drive or other electronic medium, or posted on a website. In the last case, the site should give the evaluator access to only those materials that are relevant to the candidate’s case. For example, for a tenured associate professor seeking promotion to full professor, the site would document research since the file was closed for the last promotion.
The materials given to the external evaluators also must be included in the candidate’s Digital Measures (DM) account. If the materials are already there, a list of the materials should be filed in Archived Reports and Documents/Supporting Documentation. If the materials are not in DM, a list of the materials and the materials themselves should be filed.