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Faculty Calendar for Annual Review

West Virginia University Calendar for Annual Review 2022-23

In general, this calendar applies to all faculty, including those with non-tenure-track or part-time status. However, only those evaluations of first and second year tenure-track faculty members that may anticipate difficulties, evaluations that recommend promotion, tenure, discontinuation or termination of an appointment of tenured or tenure-track faculty, and Emeritus status need to be forwarded to the Provost or the Vice President for Health Sciences.

According to WVU Board of Governors Faculty Rule 4.2, clinical-track, librarian-track, teaching-track, service-track and other non-tenurable faculty appointments are only for the periods and for the purposes specified, with no other interest or right obtained by the person appointed by virtue of such appointment. Such faculty appointments are not subject to consideration for tenure, regardless of the number, nature, or time accumulated in such appointments. For such faculty appointments, continuation beyond the period specified in an annual notice of appointment may be stipulated only by receipt of a new notice of appointment, quality of evaluation notwithstanding.

Campus Presidents of the Integrated Divisions in Keyser and Beckley may appoint designees to execute the assignments described below.

Units with large faculties are encouraged to set earlier interim deadlines in order to meet the University calendar.

When a deadline falls on an official holiday or weekend, materials will be due by the end of the previous business day.

Deadlines for the Provost or the Vice President for Health Sciences to give written notice refer to deadlines by which letters must be post-marked.

Evaluation Of All First Year Tenure-Track Faculty Members

January 1
Deadline for updating evaluation file.

January 15
Deadline for departmental reviews by committee and chairperson to be forwarded to the dean.

February 1
Deadline for college/school reviews by committees and the Dean or Campus President to be forwarded to the Provost or the Vice President for Health Sciences in cases of concern.

March 1
Deadline for the Dean or Campus President to mail written notice of intended reappointment, or for the Provost or the Vice President for Health Sciences to mail written notice of termination to tenure-track faculty members in their first year of academic service at WVU.

Evaluation Of Tenure-Track Faculty Members With More Than One Year Of Service At WVU And Tenured Or Non-Tenurable Faculty For Whom Action (other than merely continuation) Is Recommended (excluding emeritus recommendations)

September 10
Date by which names of possible external reviewers (if appropriate) should be forwarded by the candidate and by the committee to the departmental chair.

October 1
Date by which external reviews (if appropriate) should be solicited.

January 1
Deadline for updating evaluation files.

February 1
Date by which departmental reviews by committee and chairperson should be forwarded to the Dean and/or Campus President.

February 15
Suggested target for notifying tenure-track faculty of intent to renew by Dean and/or Campus President.

March 15
Date by which college/school reviews by committees and the Dean and/or Campus President should be forwarded to the Provost or the Vice President for Health Sciences.

May 11 
Date by which the Provost should mail to faculty written notice of promotion and/or tenure, or written notice of a terminal contract to non-tenured faculty members in the tenure-track who have completed more than one year of service.

Annual Evaluations For All Other Faculty (including Emeritus recommendations)

This calendar is used for faculty members who are tenured and who are being considered for continuation without other action, and for all non-tenurable faculty members who are being considered for continuation without other action. It should also be used for faculty for whom Emeritus status will be recommended.

January 1
Deadline for updating evaluation files.

March 1
Date by which chairs' and departmental reviews should be forwarded to the Dean or Campus President.

April 1
Date by which evaluations for nine-month faculty should be completed by the Dean or Campus President. Full-time nine-month non-tenurable faculty should be mailed notification by this date if their contract will not be renewed.

April 15
Date by which recommendations for Emeritus status should be forwarded to the Provost.

May 11 
Date by which evaluations of twelve-month faculty should be completed by the Dean or Campus President. Full-time twelve-month non-tenurable faculty should be mailed notification by this date if their contract will not be renewed.